Job Description

Job Description and Duties

Consults with the Maintenance Budget Manager on all contract activities and prepares the necessary contract documents for approval. This involves a thorough analysis of contract packages, which includes the scope of work, cost proposal, contract request form, and any additional documentation required by the procurement division. Conducts research to gather essential information for analyzing the scope of work for effectiveness. Effectively manages contract administrative duties independently, coordinating with various units within the division, maintaining accurate contract records, inputting data, and handling correspondence. Ensures proper filing of contracts and manages both written and verbal communications with external stakeholders, vendors, and others. Reviews contractor performance to confirm that services align with the specifications outlined in the contract and coordinates with the Division of Procurement and Contracts (DPAC) and management on any contract-related issues. Oversees contract closeouts and ensures proper transfer to record storage. Proficiency in Microsoft Excel is essential for tracking, organizing, and reporting data.

PARF# 06-6-385 / JC-482531

Eligibility for hire may be determined by your score on the Associate Governmental Program Analyst exam. For those who do not have current eligibility (e.g., transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions.  To apply for the exam, please click and search by typing in the classification title.

T he Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.

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Working Conditions

Position located at 1352 W. Olive Ave., Fresno 93728, Fresno County

This is a Limited Term position which may be extended to 24 months or become permanent. 

Multiple positions may be filled from this recruitment.

This position may be eligible for telework. The amount of telework is at the discretion of the Department and based on Caltrans’s evolving telework policy. Caltrans supports telework, recognizing that in-person attendance may be required based on operational needs. Employees are expected to be able to report to their worksites with minimum notification if an urgent need arises. The selected candidate will be required to commute to the headquartered location as needed to meet operational needs. Business travel may be required, and reimbursement considers an employee’s designated headquartered location, primary residence, and may be subject to CalHR regulations or applicable bargaining unit contract provisions. All commute expenses to the headquartered location will be the responsibility of the selected candidate.  Occasional travel is required.

Special Requirements

• Possession of a valid driver’s license is required when operating a state owned or leased vehicle.
• Statement of Qualification (SOQ) is required.

Statement of Qualifications - Statement of Qualifications is a discussion of how an applicant's education, training, experience, and skills meet the criteria in the duty statement and qualify the applicant for the position. The SOQ should be no more than two pages in length, 12-pt Arial font, and should provide answers to the following questions:

1. Please summarize your professional background related to the State contracting process, and your experience with contract management.

1. Describe your knowledge and/or experience in budget tracking and reconciliation.

Possession of Minimum Qualifications will be verified prior to interview and/or appointment.  If you are basing your eligibility on education, you must include your unofficial transcript(s)/diploma for verification.  Unofficial, original, or official sealed transcripts will be accepted and may be required upon appointment.  Applicants with foreign transcripts/degrees must provide a transcript/degree U.S. equivalency report evaluation that indicates the number of units and degree to which the foreign coursework is equivalent.  Please visit either of the following two websites for a list of evaluation agencies: or .  Please redact birthdates and social security numbers.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

The position requires knowledge of the Maintenance process, familiarity with the Department's statewide organizational structure, knowledge of the state budget development process, and principles and current trends in administrative functions as they relate to resource management practices and program evaluation. Must have knowledge of the Department's mission, goals, and objectives.

Must have the ability to analyze all situations to determine appropriate action. May be required to interpret miscellaneous rules, policies, and procedures, and computer applications. The incumbent must have the ability to reason logically and creatively, use various analytical techniques to resolve complex budgetary problems, develop and evaluate alternatives, draw sound conclusions, and present recommendations and information through oral and written communication methods to management on matters relating to the units budget. Must be able to establish and maintain priorities and a level of professional integrity to ensure that the best interests of unit and the Department are served.

Must have a high degree of proficiency with Excel with the ability to develop reports. The incumbent should demonstrate competency in MS Word, Advantage, Datalink and other Caltrans database programs.

Benefits

to view the Benefits Summary for Civil Service Employees in the State of California.

Important Application Instructions:

Electronic applications through your CalCareers account are highly recommended and encouraged.

Candidates that meet the minimum qualifications based on possession of EDUCATION, LICENSE, OR CERTIFICATE must include a copy of your DEGREE/TRANSCRIPTS, LICENSE, or CERTIFICATE, along with your State application (STD. 678), to be considered for this position.

NOTE: Do not submit the “Equal Employment Opportunity” questionnaire (page 5) with your completed State application (STD. 678). This page is for examination use only. Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts.  Confidential information that should be  excluded or removed from these documents includes, but is not limited to, your Social Security Number, birth date, driver’s license number, examination results, LEAP status, marital status, and age.  The job application packet checklist is not required to apply for this position.  Failure to follow these instructions may result in your application not being considered for this position.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Statement of Qualifications -
  • Statement of Qualifications (SOQ) is required. Please see the Special Requirements section for SOQ instructions.

Job Tags

Permanent employment, Full time, Contract work, For contractors, Immediate start, Remote job,

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